Project-Based | Remote | $6/hour | EST
Role Overview
We are hiring an Automation & Operations Assistant to support weekly operational projects and administrative tasks. The role involves setting up automations, managing workshop registrants, preparing follow-up emails, and assisting with operational systems.
This is a project-based role paid hourly at $6/hour, ideal for someone who understands automation tools and can execute operational tasks independently.
Responsibilities
- Set up email list in Google Sheet – Use Zapier to automatically pull Calendly signups into a Google Sheet for deduplication and future use. Upload registrant list to Mailchimp for emails to parents.
- Add all workshop registrants to Mailchimp contact list with two tags (“Parents” and “Parents workshop [date].”) Both workshops on a given Wednesday will be combined in Mailchimp with the same tags above. Examples already exist in Mailchimp.
- Prepare workshop recordings for sharing in Mailchimp follow-up emails (share YouTube video of most attended of Wednesday’s two workshops). Add slides as well. Can replicate existing workshop follow-up emails and simply update recording link and slides.
- Identify and mark no-shows in Calendly so we can create different follow-up funnels for attendees vs no-shows. More important, this seems to be the only way to get the data back to Meta so it can do a better job of identifying audiences more likely to attend. (Currently, show-up rates are between 15 and 30% — too low). Unclear whether this needs to be a manual process from Zoom to Calendly or via Zapier automation.
- Take the lead on follow-up emails with prospects using the Claude “biz dev” project to craft the follow-up and service offer/enrollment emails. Can use the Fireflies transcript of the consultation call to assist. The Claude project has many prior examples, so the process is efficient.
- Build Stripe installment automation (if possible) – Automate setting subscriptions to $0 after the final payment is collected. Do not end subscription, just stop payments and notifications.
- Update privacy policy – Add language about sharing customer data (hashed) with Facebook.
- Automate monthly reporting to bookkeeper.
- Cancel software trials/subscriptions not being used. Current list of SaaS companies that may need to be reviewed:
- Fivetran
- Customer.io
- HubSpot
- ActiveCampaign
- Metricool
- PipeDrive
- Provide suggestions for an affordable CRM platform.
Tools & Platforms You’ll Work With
- Zapier
- Google Sheets
- Calendly
- Mailchimp
- Stripe
- Zoom
- Fireflies
- Claude AI
- CRM platforms
Required Skills & Experience
- Experience with Zapier automation workflows
- Familiarity with Mailchimp or email marketing platforms
- Comfortable working with Google Sheets and data organization
- Experience managing CRM systems or marketing automation tools
- Strong attention to detail and ability to follow structured processes
- Ability to work independently and troubleshoot technical issues
- Fast and reliable
Compensation
- $6 per hour
- Project-based role
- Remote work
- EST TZ
If you meet the qualifications and are interested, kindly complete the form provided below:
